Property Manager Vendor Packet
Everything Your
Procurement Team Needs.
Certificate of Insurance, W-9, sample service agreement, sample turnover checklist, and flat per-unit pricing — ready to send to your compliance team in 24 hours. Licensed, bonded, and insured in the state of Florida.
- Licensed, bonded & insured
- 200+ turns / year
- Single monthly invoice
Request Our Vendor Packet
COI, W-9, agreement & pricing in 24 hours
The vendor packet
Everything your
Compliance team asks for.
Four documents, issued the same day we hear from you. Request any one individually, or ask for the full packet.
Certificate of Insurance (COI)
Current. Issued in 24 hours on request.
General liability, workers' compensation, and commercial auto — issued through a Florida-licensed carrier. Your management company and ownership entity listed as additional insured at no cost.
Request COIW-9 Form
Current tax year on file.
Current IRS Form W-9 with our federal EIN and Florida business details, ready for your 1099 / tax vendor file. Signed and dated for your records.
Request W-9Sample Service Agreement
One-page MSA; no long-term commitment.
Our standard commercial service agreement — scope of work, per-unit rates, add-on pricing, billing terms, insurance riders, and access protocol. Editable to match your procurement language.
Request AgreementCapability Statement & References
References available on request.
One-page capability overview: service areas, portfolio types, insurance limits, response times, and three reference property managers who've been with us 3+ years.
Request PacketNeed the full packet at once?
One email, all four documents, within 24 hours.
Pricing transparency
Flat, predictable,
Written down.
You know what a unit costs before we turn it. Your accounting team gets one invoice a month. No surprise upcharges, no rate-creep, no renegotiating every quarter.
Flat per-unit pricing
One rate per unit size (studio, 1 BR, 2 BR, 3 BR+, SFH). Scope is written down; rate is on your agreement. No menu-style upcharges, no surprise invoicing.
Single monthly invoice
Every turn we completed in the prior cycle, line-itemized by unit address with approved add-ons. Net 30 standard; Net 15 or Net 45 accommodated per your procurement terms.
Portfolio discounts built in
Per-unit rates step down automatically as monthly volume crosses 5, 10, and 20+ turns. No renegotiating every quarter — structure is on the agreement.
Sample turnover checklist
What a turn
Actually includes.
This is our default per-unit turnover scope. We tailor it to your portfolio's standard during onboarding — add what you need (carpet shampoo, paint touch-up coordination, trash-out), drop what you don't.
Full printable checklist is included in the vendor packet, alongside sample photo documentation from recent turns.
Kitchen
- Inside & outside of all cabinets and drawers
- Countertops degreased and streak-free
- Sink and faucet polished; disposal flushed
- Stove top, grates, drip pans (inside and out)
- Oven interior degreased & wiped
- Microwave inside, outside, and turntable
- Refrigerator inside, shelving, gaskets, and exterior
- Dishwasher interior, door gasket, and filter
- Backsplash and tile grout wiped
Bathrooms
- Toilet bowl, tank, base, and behind-unit floor
- Tub, shower walls, glass, and grout scrubbed
- Sink, faucet, and countertop polished
- Mirrors streak-free
- Vanity cabinets inside and out
- Exhaust fan dusted and wiped
- Floor tiles and grout mopped
- Hardware and towel bars wiped & tightened
Bedrooms & Living Areas
- Closet interior, shelving, and tracks
- All walls spot-cleaned (scuffs, fingerprints)
- Baseboards, door frames, and door edges wiped
- Ceiling fans, light fixtures, and bulbs dusted
- Window tracks, sills, and blinds cleaned
- Outlets, switch plates, and cover plates wiped
- Floors vacuumed & mopped (or tile/hardwood per floor type)
- HVAC vents & intake covers wiped
Final pass & documentation
- Odor treatment — unit smells clean, not perfumed
- All trash removed; liners in kitchen + baths
- Exterior door, frame, and threshold wiped
- Patio / balcony swept (if applicable)
- Photo set uploaded or emailed on completion
- Walk-through notes flagged to property manager
How we onboard
Approved as a vendor
In three steps.
Most property managers have us approved and turning units within the same week — no sales calls, no long pitch decks, no procurement theater.
Request the vendor packet
One email to our team. We respond within 24 hours with COI, W-9, sample service agreement, sample checklist, and your portfolio's per-unit pricing. No sales calls, no pitch deck.
Procurement / compliance review
Your procurement or compliance team reviews. We answer any questions directly with documentation. If you have a specific vendor portal (AppFolio, Yardi, Buildium, Propertyware), we complete its onboarding workflow.
Send the first turn
Once approved, send us the first turn. Most first units ship within 3 business days of the approved packet. Photo documentation on completion. Invoiced the following month.
Photo documentation
Every unit,
Documented.
Every turn gets a standard photo set — kitchen, bathrooms, bedrooms, living room, and any flagged items — delivered the moment the unit is complete. Upload directly into your AppFolio, Yardi, Buildium, or Propertyware work order, or we'll email them to the property manager.
- Standard photo set included on every turn (no upcharge)
- Flagged items photographed + noted in a short completion report
- Direct upload into your vendor portal on request
- Before-photos available on request for turn disputes
Compliance contact
One point of contact.
One phone number.
You don't get a call-center. You don't get a ticket number. You get a direct line to the person who handles property-management relationships — for COI updates, scope questions, scheduling conflicts, and anything procurement sends our way.
Property manager FAQ
Property manager
Questions, answered.
What procurement teams, compliance leads, and property managers ask before approving a new cleaning vendor — and how we answer it.
Still have questions? Contact usYes. We carry general liability, workers' compensation, and commercial auto through a Florida-licensed carrier, and we can issue a Certificate of Insurance naming your management company and the ownership entity as additional insured at no cost. Request our vendor packet and we'll have it to your procurement or compliance team within 24 hours.
No. No setup fees, no onboarding fees, no monthly minimums, no long-term commitment. You pay per unit turned, invoiced monthly. If you stop sending work for a month, you don't get an invoice — and you're not dropped from the program.
Standard turns in the Pasco County and Tampa Bay markets are 24–48 hours from the time keys are handed off or the unit is confirmed empty. For portfolios running 5–10 turns a month, we block capacity ahead of rent roll. For surge periods (peak summer or after a property-wide lease expiration wave), we'll coordinate a blocked schedule 2–3 weeks out.
Yes, included. Every unit gets a standard photo set — kitchen, bathrooms, bedrooms, living room, and any flagged items — uploaded to a shared folder or emailed to the property manager at completion. If your system requires a specific vendor portal (AppFolio, Yardi, Buildium, Propertyware, etc.), we'll upload directly to the work order.
One invoice, once a month, for every turn we completed across your portfolio in the prior billing cycle. Line-itemized by unit address with any approved add-ons (trash-out, pet-heavy, smoking, extra appliances). Net 30 standard; Net 15 or Net 45 accommodated per your procurement terms.
Yes. Full-cleanout, trash-out, heavy-pet, and smoking-damage turns are quoted as add-ons on top of the per-unit standard. Typical trash-out is $150–$450 depending on volume and disposal. Heavy-pet and smoking surcharges run $75–$200. Everything quoted upfront — no surprise invoices.
All of the above. Our portfolio book covers multifamily communities (150+ unit Class A down to 24-unit boutique), single-family rental portfolios, condo associations, and commercial lease turn-backs. Same pricing structure, same documentation, same vendor packet.
Every crew member is background-checked and in-house trained before stepping on property. A Good Clean Vibe is fully licensed, bonded, and insured in the state of Florida. All documentation — COI, W-9, business license, bond, service agreement — is available on request and kept current.
Yes. We coordinate access via lockbox, coded entry, smart lock, or property-manager-assigned master — whatever matches your access protocol. Every crew logs enter/exit times per unit. If you require a specific access compliance workflow, we'll match it.
Request the vendor packet (COI, W-9, sample service agreement, sample checklist, and per-unit pricing). Your procurement or compliance team reviews; we answer any questions. Once approved, send us the first turn — most first jobs ship within 3 business days of the approved packet.
Ready to onboard
Your next vendor?
One email. Four documents. Approved and turning units the same week. Pasco County — Tampa Bay — Hillsborough — Pinellas.
Contact
Get your
free quote
Tell us about your space. We'll reply within 24 hours with a custom cleaning plan and a straightforward quote — no pressure.